Pursuant to Article IV, Section 5 of the NASG Constitution and Article VI, Section 5 of the NASG By-Laws, The NASG Board of Trustees will adhere to these guidelines and procedures in conducting business throughout the calendar year.
There will be a minimum of one face to face meeting of the BOT annually. BOT members are expected to make effort to be present or to follow the proxy procedures outlined in Article III, Section 6, of the NASG By-Laws. Procedures for this meeting are as outlined in Article IV of the NASG Constitution.
BOT business conducted via email, agreed on-line/ electronic formats or conference call will adhere to the following guidelines:
NASG REGIONAL VICE-PRESIDENT DUTIES
The primary role of the Regional VPs is to vote for or against motions before the Board of Trustees (BOT) while acting as representatives for their constituent members in their respective regions. They are also expected to assist the members in their region with any NASG related problem, or to forward suggestions from their members for BOT consideration. In order to accomplish this, each Regional VP is responsible for following, within practical limitations, the list of duties below:
With the assistance of the Membership Secretary, contact persons in each region who have failed to renew their membership. Determine the reason, and if possible, encourage each person to renew. Report findings to the Membership Secretary and the BOT.
Contact known "S" clubs within each region for the purpose of promoting the NASG and collecting feedback concerning how the NASG can better serve "S" hobbyists. Provide this feedback to the NASG BOT for possible action.
VP Support Group
Communicate periodically with each other in order to become more effective. Exchange ideas and suggestions, and provide mutual support for each other. Develop coordinated proposals for BOT consideration. These proposals could range from ad hoc projects to new committees and/or changes to the By-Laws and/or Constitution.
Model Railroad Shows & Conventions
When practical, work to build an NASG presence at major shows and conventions in the region, while coordinating with the Promotions Committee which has the primary responsibility for this. Work to build the visibility of S scale within the region with open houses, attending NMRA regional and division meets (display S scale), etc..
Perform other tasks as authorized by the BOT. (Currently, the annual awards program is managed by the Western Region VP, and the Survivor Assistance Program by the Eastern Region VP.)
Original: D Karnes
Revised: 07-01-2011, J Kindraka
Revised: 07-15-2014 W Winans BOT approved 7/25/14