National Association of S Gaugers, Inc. Constitution

ARTICLE I - NAME AND PURPOSE

SECTION 1. The NATIONAL ASSOCIATION OF S GAUGERS, INC. was organized at Vienna, Virginia, on January 4, 1975 and incorporated as a nonprofit corporation under the laws of the State of New York on March 4, 1976. The full legal name of the organization is the NATIONAL ASSOCIATION OF S GAUGERS, INC., and is also known as the NASG.

SECTION 2. The purposes of the NASG, as set forth in the articles of incorporation, are:

  1. To promote and advance the hobby of standard, narrow and wide gauge model railroading in 3/16" scale (1:64 ratio) in the areas of scale, hi-rail and tinplate. (Adopted 7/97)
  2. To promote good fellowship of model railroading in 3/16" scale among all S Gaugers.
  3. To investigate, establish, review and define S Gauge standards in 3/16" scale model railroad equipment.
  4. To foster closer relationships among S Gauge manufacturers, suppliers, publishers and consumers.

ARTICLE II - MEMBERSHIP

SECTION I. There shall be four types of memberships in the NASG as follows:

  1. Regular Membership: Any individual may become a Regular Member of the NASG upon application to the Treasurer or his representative and payment of dues as set forth in the By-Laws.
  2. Contributing Membership: Any individual or group such as a club, manufacturer, supplier or publisher may become a Contributing Member of the NASG upon application to the Treasurer or his representative and payment of dues as set forth in the By-Laws.
  3. Honorary Membership: (1) In recognition for meritorious service to S Gauge or the NASG, any person may be elected as recipient of the Bernie Thomas Memorial Award by a Vote of the majority of the Board of Trustees. This award shall be presented annually and carry with it conference of Honorary Membership in the NASG, Inc., which shall be good for life. (2) In recognition of their past accomplishments and meritorious service to S Gauge, any recipient of the Bernie Thomas Memorial Award previous to the incorporation of NASG, Inc. shall be granted an Honorary Membership in NASG, Inc., which shall be good for life. (Amended 07/81)
  4. Family Membership: Any individual upon becoming a member of the NASG, may enroll additional direct family members under the Family Membership upon application to the Treasurer or his representative and payment of additional dues as set forth in the By-Laws. (Adopted 07/87; Amended 05/89)

SECTION 2. All benefits, privileges and obligations shall be concurrent with the particular type of membership as set forth in this Constitution and delineated by the By-Laws. Honorary Members, however, shall not be required to pay dues.

SECTION 3. Regular, Contributing and Family Memberships shall be on an annual basis. For new members, membership shall begin on the first of the month in which an individual applies for membership. For all members, membership shall be renewable on the expiration date shown on each member's NASG membership card. (Amended 05/83;05/89; 07/2005)

ARTICLE III - OFFICERS AND TRUSTEES

SECTION 1. The officers of the NASG shall be as follows:

  1. President
  2. Executive Vice-President
  3. Regional Vice-Presidents
  4. Treasurer
  5. Secretary

SECTION 2. The President, Executive Vice-President, Treasurer and Secretary shall be determined by popular election of the NASG voting members, and each shall be elected to a term of four years. Their terms of office shall begin on the day of the annual business meeting following their election, and continue for a duration of four years, and until the day of the annual business meeting following the election of their successors. The By-Laws shall set forth their duties.

SECTION 3. The Regional Vice-Presidents shall be nominated and elected by the members of each of their respective regions of the NASG as defined in the By-Laws. Their terms of office shall be two years each in length and shall begin on the day of the annual business meeting following their election, and continue for a duration of two years and until the day of the annual business meeting following the election of their successors. The By-Laws shall set forth their duties.

SECTION 4. The Executive Council of the NASG shall consist of the President, Executive Vice-President, Treasurer and Secretary. It shall be charged with the general management of the organization, and its actions shall be subject to review by the Board of Trustees.

SECTION 5. The Board of Trustees of the NASG shall be comprised of all members of the Executive Council and the Regional Vice Presidents. The President of the NASG shall sit as Chairman of the Board of Trustees.

SECTION 6. If the Board of Trustees, in its review of the actions taken by the Executive Council find, by a majority vote, these actions to be argumentative or not in the best interests of the NASG, these actions shall then be subject to review and change by a vote of the Board of Trustees and such vote shall require a majority for acceptance. All members of the Board of Trustees shall be represented in votes taken on issues contained herein.

SECTION 7. A two-thirds majority vote of all members of the Board of trustees shall be required to accept new and revised standards as presented by the Standards Committee.

SECTION 8. A majority of the votes taken on specific questions by the Board of Trustees will be done so via mail or by recordable electronic balloting; all members of the Board of Trustees thereby represented in the decision. In the event of a scheduled meeting of the Board of Trustees, a majority of all the duly qualified Trustees shall constitute a quorum. Any Trustee not able to attend such a meeting may appoint, by written proxy, another NASG member to act on his behalf, provided that member is not also a member of the Board of Trustees. Such proxy shall be valid only if written or recordable electronic notification is delivered to the President at, or prior to, the applicable meeting. A valid proxy shall be counted in the verification of a quorum and for voting purposes only in those subject areas as delineated in writing by the absent member. His vote will not be valid, however, for subjects listed in Section 6 and Section 7 of this article.

SECTION 9. In the event of a vacancy in any of the offices outlined in SECTION 1 of this article, the Board of Trustees shall select, by a majority vote, a successor who shall hold office for the balance of the term of the person replaced. If a vacancy is incurred in the office of President, the Executive Vice-President shall temporarily assume the duties of President until such time as the Board of Trustees can fill the position for the remainder of the previously elected term.

SECTION 10. Should an elected officer be suspected of misuse, misconduct, detrimental performance, or malfeasance in office, he may be removed the following procedures:

  1. A written petition against the officer signed by at least thirty-five percent of the voting membership must be submitted to the Board of Trustees via the Secretary.
  2. The petition will be verified by the Secretary within thirty days of its receipt to establish that all signatures are of NASG members in good standing. The Secretary will notify the Board of Trustees immediately of such verification and the officer will be suspended.
  3. The Board of Trustees will subsequently investigate into the reasons for the suspension, and within sixty days of their receipt of the petition schedule a vote of all members of the Board of Trustees. A two-thirds majority vote for removal by the Board of Trustees shall affect that action.
  4. A copy of the verified petition shall be made available to all members of the Board of Trustees prior to the vote for removal.

ARTICLE IV - MEETINGS

SECTION I. There shall be one convention annually, hosted by a recognized S Gauge club or organization. Bids by prospective host organizations shall be submitted to the Board of Trustees at least one year prior to the convention date.

SECTION 2. There shall be one business meeting annually, to be held at the annual convention. The purposes of this meeting shall be as follows:

  1. To install newly elected officers.
  2. To receive reports from officers and committee chairmen.
  3. To discuss matters pertaining to the NASG.

SECTION 3. The Board of Trustees shall meet jointly in closed session at the time of the annual convention, and at other times during the year when it is deemed necessary.

SECTION 4. The Executive Council shall meet at times during the year when it is deemed necessary.

SECTION 5. Parliamentary law as set forth in "Robert's Rules of Order" shall govern all meetings of the NASG.

SECTION 6. The host organization of the annual NASG convention and the NASG shall share all financial arrangements of that convention as provided for in the By-Laws. (Adopted 07/86)

ARTICLE V - VOTING

SECTION 1. All Regular, Contributing and Honorary members of the NASG in good standing shall be entitled to vote. (Adopted 07/86)

SECTION 2. On all matters to be voted upon, whether in person or by mail, a simple majority of the votes cast will suffice the question, unless noticed specifically in this Constitution.

SECTION 3. The right to write in names not otherwise on the ballot shall be preserved.

SECTION 4. A two-thirds majority of the votes cast on a question shall be necessary to amend this Constitution.

SECTION 5. Amendments to the Constitution, election of officers, propositions placed by valid petition, and other matters pertaining to the policies of the NASG as the Board of Trustees shall decide, shall be submitted to the membership for a direct and mail vote.

SECTION 6. Nominations for candidates for office, preparation of proposed changes in the Constitution, and the means and methods of handling votes by both mail and direct balloting shall be as set forth in the By-Laws.

SECTION 7. The serving of notices for elections and general meetings shall be as provided for in the By-Laws.

SECTION 8. The rules governing NASG general elections shall be as follows:

  1. The first general election shall be held within one year of incorporation. All elected positions shall appear on the ballot, with the President and Treasurer to be elected to terms of four years each, and the Executive Vice-President and Secretary to be elected to terms of two years each.
  2. Thereafter, general elections shall be held every two years, with those elected positions appearing on the ballot as correspond to the termination of incumbent terms. In such general elections, the offices of President and Treasurer and the offices of Executive Vice President and Secretary shall appear together on corresponding ballots. The offices of all Regional Vice-Presidents shall appear on every general election ballot.

SECTION 9. In the election of offices, the candidate receiving the largest number of votes cast for any given office shall be declared the winner. In the case of a tie, a majority of the incumbent Board of Trustees shall have the right to cast the deciding vote. In the event that there are no contending candidates for all offices up for election and there are no other matters to be decided, it will be assumed that any nominated candidates are elected by acclamation and no ballot will be issued for that election; and, for that election only, Article V, section 3 shall be suspended.

SECTION 10. Only members residing within the geographical limits of each region of the NASG, as defined in the By-laws shall vote for, or be eligible for, the office of Vice-president for that region.

ARTICLE VI - NOMINATIONS

SECTION 1. The nominations for elected officers of the NASG shall be submitted to the Chairman of the Elections Committee in writing, at least six months prior to the general election. Accompanying the nomination shall be summary of the qualifications of the candidate not to exceed two hundred words. The name of any person so submitted shall be placed on the ballot.

SECTION 2. The Elections Committee shall prepare a list of candidates and submit such list to the Secretary at least four months prior to the election. Notice of the nominations shall be circulated the Board of Trustees and published prior to the election.

ARTICLE VII - COMMITTEES

SECTION 1. Standing committees shall include the following:

  1. Conventions
  2. Standards
  3. Contest
  4. Service
  5. Promotions

SECTION 2. The President shall reserve the right to convene any committee as the need arises.

SECTION 3. The chairman of each committee shall be appointed by the President. Such chairman shall have the power to name such committee members as he deems necessary and shall reserve the right to replace any member of his committee who does not, in his opinion, satisfactorily carry out the duties assigned to him. Likewise, the President has the right to dismiss any committee chairman for cause.

SECTION 4. No committee may spend NASG funds without specific authorization of the Board of Trustees. Each standing committee shall be represented as necessary in the annual budget.

SECTION 5. The duties of the NASG committees shall be as set forth in the By-Laws.

ARTICLE VIII - BY-LAWS

SECTION 1. The By-Laws of the NASG shall be established and adopted by the corporation for its own government, and that of the members, directors and officers.

SECTION 2. The By-Laws of the NASG may be adopted or amended by a two-thirds majority vote of all members of the Board of Trustees.

ARTICLE IX - INITIATIVE AND REFERENDUM

SECTION 1. The membership shall have the right to have any action taken by the Board of Trustees placed on the ballot at the next general election, by petition, as provided for in the By-Laws.

SECTION 2. The membership shall have the right to have any proposition submitted to the membership for a vote in any general election, by petition, as provided for in the By-Laws.

SECTION 3. A two-thirds majority vote of the votes received on actions or propositions mentioned in SECTIONS 1 or 2 hereof, shall adopt such actions or petition.

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